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Board of Elections

Director Position (Republican)

The Medina County Board of Elections is seeking applicants for Director.

Minimum job requirements can be found in Chapter 2 (pages 10-12) of the Election Official Manual on the Ohio Secretary of State’s website.

A full description of the job responsibilities is found on the Medina County Board of Elections website: https://www.boe.ohio.gov/medina/about-us/employment/

Qualified applicants who are registered Republicans residing in Medina County (or willing to relocate) should submit a cover letter, resume, Medina County
Employment Application, and completed Form 307 to: nabbott@medina.boe.ohio.gov no later than 4:00 PM January 27, 2023.

Equal Opportunity Employer.

Medina County Board of Elections – Director (Republican) Job Description

Job Title: Director, Board of Elections
Description: Full Time, Unclassified FLSA Exempt
Party Requirement: Republican
Residency Requirement: Resident and Elector of Medina County or become resident and elector within 30 days of hire
Location: Medina County Board of Elections – 3800 Stonegate Drive, Suite C Medina, OH 44256
Appointing Authority: Medina County Board of Elections
Salary: Commensurate with experience
Instructions: Applicants must submit a Medina County Employment Application resume, SOS Form 307 , and cover letter explaining how the minimum requirements as detailed in the job description have been met. Submit to: Medina County Board of Elections by mail to 3800 Stonegate Dr. Suite C, Medina, OH 44256 or by email to nabbott@medina.boe.ohio.gov by January 27, 2023.

Job Objective and General Nature and Level of the Job: To serve as Director of the Medina County Board of Elections, in the administration of fair, honest and accurate elections. The Director works directly with the Deputy Director and is responsible for supervising, directing, and conducting all elections held throughout Medina County: oversees all operations involved in the election process in accordance with Title 35 of the Ohio Revised Code; and shall be responsible for the following as outlined in Secretary of State Directive 2022-06

Additional Functions of the Job: In addition to consistent and reliable attendance, the following duties are required. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Some of these functions can be shared with the Deputy Director.

  • Maintain accurate, current computerized database of voter registration information and data essential to programming election equipment and creating ballots for use in each election;
  • Comprehend the basics of Ohio’s “Sunshine Laws” governing open meetings and public records and execute such laws accordingly;
  • Follow the Ohio Public Records law for record retention and document destruction
  • Provide information to the media concerning election practices and law by confidently demonstrating the understanding necessary to properly apply election law terminology;
  • Perform other duties in connection with the office of Deputy Director and the proper conduct of elections as the Secretary of State and Board Members determine;
  • Assist the Board in drafting and implementing personnel policies and procedures;
  • Maintain and submit an annual report of consumable inventory
  • Attend conferences, meetings and attend training to earn continuing education requirements set by the Secretary of State’s Office
  • Process a variety of election-related documents per Board policy and procedures and within designated time frames;
  • Review databases for accuracy, determine precinct boundaries, voting locations and transmit voter data as required by the Secretary of State;
  • Check validity and sufficiency of petitions; verify the validity of signatures and other information provided by the petitioner; assist in other duties related to the certification of candidates and issues to the ballot and make recommendations to the Board Members or oversee this duty;
  • Receive and accept the filing of forms, reports, correspondence and other election-related documents, including voter registration forms, absentee ballot documents, petitions and resolutions or supervise this function;
  • Maintain inventory of supplies and initiate requests for new or replacement materials or oversee this duty;
  • Prepare payroll using County Financial software and prepare and transmit payments by issuing vouchers to all entities requiring payment by the Board of Elections;
  • Assist in the development and updating of the Board website;
  • Assist in other areas as needed, which may include verifying and entering absentee data, preparing election supplies for distribution, unpacking election supplies, sorting ballots, preparing for mass mailings, transmitting election data, scanning and processing printed Election Day materials, assembling precinct manuals and books, and in the coordinating of precinct and polling location activities;
  • Knowledge and practice of good cybersecurity;
  • Assist the public through the use of the telephone, in person, electronic mail and written correspondence in a professional, friendly and courteous manner by providing assistance and information concerning board of elections related information, procedures, guidelines, pertinent dates/deadlines, forms, fees or other issues and maintain accurate and uniform responses to routine questions, complaints, or requests for service and information.

Additional Qualifications:

  • College degree in related field and/or OAEO certification is preferred.
  • Understanding of and experience in database management, a strong understanding of and ability to use Microsoft Office products (including but not limited to Microsoft Word and Excel), Adobe Acrobat, various software applications included with Windows operating systems, and the ability to learn new software applications, including but not limited to voter registration and election management programs, use of computers, optical scan machines, accessibility-based election equipment, printers, copiers, scanners, fax machines, postage machines and other office or election-related equipment
  • Prior supervisory experience and proven capability to manage the day-to-day operations of any organization is preferred;
  • Ability to comprehend a variety of informational documents, election law terminology, and Ohio law concerning elections and government administration, including by not limited to Ohio Revised Code Title 35, Ohio “Sunshine Laws” (Ohio Public Records and Open Meetings Act), Ohio Secretary of State Directives, Advisories, and Memoranda, and assignments and instructions from Board Members and the Secretary of State’s Office;
  • Ability to get along with others and to convey or exchange information and manage assigned duties of staff;
  • Ability to work in conjunction with the Deputy Director;
  • Ability to adapt to stressful and emergency situations and events and at all times conduct self in a professional, calm and thoughtful manner;
  • Strong and effective written and verbal communication, attention to detail, time-management, organizational, problem-solving, and customer service skills;
  • Ability to work accurately and meet deadlines with frequent interruptions and in a flexible manner, and that allows for changes in assignments and priorities depending upon the timing of the election cycle;
  • Ability to exercise good judgement and discretion in handling confidential materials and matters.

Physical Requirements: Daily tasks require the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and or pulling of objects and materials of light weight (5-10 pounds) and on occasion moderately heavy weight (up to 45 pounds). Tasks may involve extended periods at a keyboard or workstation, or standing for several hours at a time.

Other Factors: Board employees will be required to work extended hours over and above the normal business hours; at times extensive hours are required based on the Mandatory Office Hours set forth by the Secretary of State’s Office during absentee voting, and extended hours are required outside of the absentee period to complete the election cycle. Board employees will be limited in the amount of vacation time used during the period in which UOCAVA and early/absentee voting has started until the election has been declared official and any recount or post-election audit has been completed. This may or may not apply to all elections held in a calendar year.

Required Licenses: Current and valid Ohio Motor Vehicle Operator License

Pre-Employment Screening: Will be required to complete a drug screen and BCI check

AN EQUAL OPPORTUNITY ADA COMPLIANT EMPLOYER

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