Board of Elections

Administrative Assistant (Full-Time)

The Medina County Board of Elections seeks a full‐time Administrative Assistant for their office located at 3800 Stonegate Drive Suite C, Medina, Ohio 44256.

Responsible for performing a range of clerical and administrative tasks to support daily office operations related to the Board of Elections per standards set by the Ohio Secretary of State and the schedule defined in the Medina County Board of Elections calendar.

Summary of responsibilities:

  • Organizational and time management skills ‐ flexibility to prioritize and multi‐task
  • Maintain professional judgment when interacting with the public, coworkers, other departments and agencies
  • Answer and direct incoming phone calls, emails, and mail
  • Assist Directors with Board meeting preparations, distribute meeting agenda, and record minutes
  • Coordinate with Directors and other supervisors to maintain office calendar
  • Provide Election Day support and assist with election results, recounts, and audits
  • Assist with the recruitment, training, and scheduling of part-time/seasonal election workers
  • Respond to, fulfill or assign, track, and record all Public Record Requests that come into the office
  • Monitor office supplies inventory and place orders as needed
  • Prepare documents mandated by federal, state and local agencies\
  • Interpret, explain, and comply with a variety of governmental and departmental policies and regulations
  • Compose reports, policies, procedures and business correspondence
  • Assist Directors with new hire onboarding, training, time-off requests, payroll, and other HR matters
  • Perform other duties as assigned by the Directors\

The successful candidate must enjoy working with the public and have the ability to multi‐task in a fast‐paced environment. Attention to detail and the ability to organize, problem solve, and manage tasks is essential.
Medina County is an Equal Opportunity Employer. The selected candidate must pass a background check and a drug screening. There is a 90‐day probationary period for this job position. The selected candidate will be trained to perform their duties.

Schedule: 40 hours a week. Monday – Friday 8:00 a.m. – 4:30 p.m. Plus increased hours during the election cycle, including some required Saturdays and Sundays.

Qualifications: Must be a registered elector in the state of Ohio. Non- Partisan political affiliation preferred. Must have a high school diploma or GED. College level education is preferred. Microsoft Office Suite and computer experience is mandatory. Experience in local government accounting desirable. Preference may be given to applicants with knowledge and experience in elections and/or local, state and federal regulations pertaining to budgeting, proposals, bidding, finance, and/or public accounting practices.

For a full job description visit: https://www.boe.ohio.gov/medina/about-us/employment/

Please submit a cover letter listing salary requirements, resume and Medina County Employment Application. To ensure consideration, submit all materials to:

Medina@OhioSOS.Gov

OR

Medina County Board of Elections
ATTN: DIRECTORS
PO Box 506
Medina OH 44258

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