Board Meeting Minutes, November 6, 2018

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Commissioners’ Meeting

William F. Hutson called the meeting to order at 9:30 a.m. with Adam Friedrick and Patricia G. Geissman present. The meeting opened with the Pledge of Allegiance and a prayer.

The minutes of the October 30, 2018 commissioners’ meeting were emailed in advance. Mr. Friedrick moved to approve the minutes; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Highway Engineer Administrative Assistant Doug King presented and reviewed the following resolutions: (1) authorizing Change Order No. 1 Final to the contract for the 2018 Medina County Item 422 MC3000 Chip Seal between Melway Paving Company and the Medina County Board of Commissioners; and (2) authorizing the county engineer to cooperate with the City of Strongsville relative to sharing costs for paving on Boston Road (C.H. 13) in Medina County and the City of Strongsville. Mr. Friedrick moved to approve the two resolutions; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

The commissioners reviewed the permits issued October 25-31, 2018.

Finance Director Mike Pataky presented and reviewed the following resolutions: (1) amending the 2018 Appropriations Resolution by transferring appropriations; (2) expenditure adjustments for various funds; (3) authorizing a cash transfer for the Medina County ADAMH Board; (4) authorizing the county auditor to transfer funds from various county department accounts to the Medina County General Fund for the costs of countywide audit; (5) authorizing the purchase of 6,800 gallons of regular unleaded gasoline for the engineering center; (6) declaring Medina County property as excess property; (7) allowing expenses of the county engineer; and (8) allowing expenses of county officials. Mr. Pataky requested payment of the weekly bills in the amount of $659,585.54. Mr. Friedrick moved to approve the eight resolutions and to pay the bills; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Human Resources Director Holly Muren presented and reviewed a resolution approving personnel changes for the employees under the jurisdiction of the Medina County commissioners. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

County Administrator Scott Miller presented and reviewed a resolution authorizing renewal of a maintenance management and fleet rental agreement and amendment with Enterprise Fleet Management, Inc. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. In answer to a question posed by Mr. Hutson, Mr. Miller explained that this agreement covers vehicles from the Sherriff’s office, Sanitary Engineer’s office, Maintenance and vehicles for elected officials – approximately 120 total vehicles. Roll call showed all commissioners voting AYE.

Planning Services Director Rob Henwood reported that the county was awarded the CDBG 2018 allocation grant in the amount of $372,000; the agreement will be finalized with the state this week. They continue to see confidence in the real estate market. Later this month, they will be reviewing two new concept plans – one in Brunswick Hills Township with 36 units and one in Montville Township with 276 units. They have also had strong applications for the December meeting.

Commissioner Hutson noted that a notice of notice change of corporate stock ownership was received from the Ohio Division Liquor Control regarding Commercial Development Services Inc. dba Pine Valley Golf Club. No hearing is required and the notice was sent for informational purposes.

Mr. Friedrick moved to go into Executive Session following the Discussion Session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Mr. Hutson noted that today is Election Day and encouraged everyone to vote. We need to thank all candidates for running as it is a lot of work to run for office, and those running should be commended regardless of the outcome.

Public Comment

None.

With no further business to come before the Commissioners, the meeting recessed at 9:39 a.m.

Discussion Session

At 9:40 a.m., the Commissioners began the Discussion Session in the Commissioners’ Conference Room.

EMA Grant

Commissioner Hutson mentioned a grant that EMA received for a building and asked for an update. Christine Fozio
stated that they are currently working with a company out of Cleveland to put together a marketing packet which
will include some conceptual designs. The grant is a reimbursement grant for $400,000. The intent of the marketing
packet is to help solicit sponsorships for the project. The building will be an estimated $2 million and will be
completed in phases.

Parking Deck

Commissioner Hutson stated that he is still having discussions with the City of Medina on the parking deck agreement and determining the fluidity between the courthouse and the parking deck.

South Elmwood Parking Lot

Commissioner Hutson noted that the commissioners received an email from a resident about the parking lot on South Elmwood. Scott Miller stated that the parking lot is in terrible shape and spoke to Mayor Hanwell about the parking lot. Mr. Miller noted that it is used mainly for city events on the square and the county does not use the parking lot. Steven Bastean will obtain a repaving quote for the parking lot and once the quote is received, Mr. Miller will work with Mayor Hanwell to discuss options.

Union Square Apartments

Commissioner Hutson stated that the commissioners received a letter regarding improvements to Union Square Apartments. It will be handled through the Housing Network and they will give provide a recommendation. Commissioner Geissman stated that the improvements are needed. Mr. Hutson stated that once the commissioners receive a recommendation, a letter can be sent from the commissioners.

Planning in Brunswick Hills

Commissioner Hutson stated that the commissioners received a letter about a planning issue in Brunswick Hills and he spoke to the resident. The resident stated that he has an attorney that will be in contact. Commissioner Hutson noted that the resident appreciated the call and Mr. Hutson spoke to Rob Henwood about the background and received materials surrounding the issue. Discussion occurred about details pertaining to the planning issue. Mr. Hutson noted that he told the resident the county would be happy to talk with him.

Executive Session

At 9:49 a.m., the Commissioners went into the Executive Session that had been voted on earlier. The Executive Session ended at 10:35 a.m.

Adjournment

There being no further business, Mr. Friedrick moved to adjourn the meeting; the motion was seconded by Mrs. Geissman. Roll call showed all commissioners voting AYE. The meeting ended at 10:36 a.m.

RESOLUTIONS PASSED NOVEMBER 6, 2018

  • 18-0868 Allowing claims and authorizing issuance upon the treasurer in settlement of such list of claims
  • 18-0869 Authorizing the Change Order No. 1 Final to the contract for the 2018 Medina County Item 422 MC3000 Chip Seal between Melway Paving Company and the Medina County Board of Commissioners
  • 18-0870 Authorizing the county engineer to cooperate with the City of Strongsville relative to sharing of costs for paving on Boston Road (C.H. 13) in Medina County and the City of Strongsville
  • 18-0871 Amending the 2018 Appropriations Resolution by transferring appropriations
  • 18-0872 Expenditure adjustments for various funds
  • 18-0873 Authorizing a cash transfer for the Medina County ADAMH Board
  • 18-0874 Authorizing the county auditor to transfer funds from various county department accounts to the Medina County General Fund for the costs of county-wide audit
  • 18-0875 Authorizing the purchase of 6,800 gallons of regular unleaded gasoline for the Engineering Center
  • 18-0876 Declaring Medina County property as excess property
  • 18-0877 Allowing expenses of the county engineer
  • 18-0878 Allowing expenses of county officials
  • 18-0879 Approving personnel changes for the employees under the jurisdiction of the Medina County Commissioners
  • 18-0880 Authorizing renewal of a maintenance management and fleet rental agreement and amendment with Enterprise Fleet Management, Inc.
  • 18-0868 Allowing claims and authorizing issuance upon the treasurer in settlement of such list of claims
  • 18-0869 Authorizing the Change Order No. 1 Final to the contract for the 2018 Medina County Item 422 MC3000 Chip Seal between Melway Paving Company and the Medina County Board of Commissioners
  • 18-0870 Authorizing the county engineer to cooperate with the City of Strongsville relative to sharing of costs for paving on Boston Road (C.H. 13) in Medina County and the City of Strongsville

All deliberations concerning official business and formal actions by this Board of Commissioners were conducted in an open public meeting this sixth day of November 2018.

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