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Board Meeting Minutes, November 20, 2018

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Commissioners’ Meeting

William F. Hutson called the meeting to order at 9:30 a.m. with Adam Friedrick and Patricia G. Geissman present. The meeting opened with the Pledge of Allegiance and a prayer.

The minutes of the November 13, 2018 meeting were emailed in advance. Mr. Friedrick moved to approve the minutes; Mrs. Geissman seconded the motion. Roll call showed Mr. Friedrick and Mr. Hutson voting AYE; Mrs. Geissman abstained.

Highway Engineer Administrative Assistant Doug King presented and reviewed the following resolutions: (1) establishing bridge load limits in Medina County; and (2) entering into an agreement with the townships and villages in Medina County to sell materials pursuant to the authority granted in Section 307.15 of the Ohio Revised Code. Mr. Friedrick moved to approve the two resolutions; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

The commissioners reviewed the permits issued November 8-14, 2018.

Finance Director Mike Pataky presented and reviewed the following resolutions: (1) amending the annual appropriation resolution; (2) amending the 2018 appropriations resolution by transferring appropriations; (3) entering into a subrecipient agreement with Medina County Transit to provide fare subsidy transportation services; (4) approval of a lease agreement for office space for the Clerk of Courts Brunswick Auto Title Division; (5) approving a program agreement between the Medina County Office for Older Adults and Healthy Contributions; (6) creation of the Community Development Block Grant Fund FY18 and authorizing appropriations; (7) creation of the Transit Capital FY19 Fund and authorizing appropriations; (8) approving the donation of unneeded surplus from the Medina County ADAMH Board to Alternative Paths, Inc.; and (9) allowing expenses of county officials. Mr. Pataky requested payment of the weekly bills in the amount of $1,022,466.32. Mr. Friedrick moved to approve the nine resolutions and to pay the bills; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Human Resources Director Holly Muren presented and reviewed a resolution approving personnel changes for the employees under the jurisdiction of the Medina County commissioners. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE. County Administrator Scott Miller presented and reviewed a resolution authorizing the execution of an agreement with County Commissioners Association of Ohio Service Corporation for a natural gas purchase program. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Sanitary Engineer Amy Lyon-Galvin presented and reviewed the following resolutions: (1) authorizing Change Order No. 3 for the Liverpool digester (Medina County WWTP Energy Savings) MCSE #500/00-1.5; and (2) accepting and awarding bids for the bulk chemicals for water and wastewater treatment facilities. In answer to a question by Mr. Hutson, Mrs. Lyon-Galvin answered that the final completion date for the digester remains the same. They expect to truck in the seed for the digester in December which will begin the whole functionality of the digesters; it takes a little while to build the biology with some assurance that they can do their sludge process as it was designed. At the beginning of the year, they will be treating the sludge, but it will be some time before the gas is producing and actually powering the generators. Natural gas will be used in the meantime. Mr. Friedrick moved to approve the two resolutions; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Chief Building Official Chris Randles reviewed the October Monthly Report 2018 noting that 394 permits were issued for an estimated value of construction of $19,530,845. They performed 1,336 inspections; approximately 56 per day. Their updated fee schedule went into effect in October 26 and went smoothly. Commercial review times are currently at 20 calendar days; residential review times are next day. The reason commercial review times went up is because they have received a large influx of commercial applications.

Job and Family Services Director Jeff Felton stated that November is National Adoption Month. In Medina County, they will have at least six adoptions finalized in 2018. He explained that even though we are a large county, the number of children we have in foster care are fewer than many other counties. Of the children we do have, 40 percent are with relatives and the other 60 percent are in foster care. He introduced his staff from the adoption unit and stated it is because of their work and everybody at the agency that they were able to find forever families for these children who cannot be returned to their birth families. There are currently approximately 73 children in foster care in Medina County. They are again seeing an increase in the number of positive heroin screenings.

Commissioner Hutson presented and reviewed a resolution proclaiming November 2018 as National Adoption Month. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE. Mr. Felton noted that they never give up on trying to find permanent families no matter what age they are. There was brief discussion regarding whether relative providers receive the same payments as non-relative providers. Mr. Felton explained that they assist with child care as that is the biggest expense facing all providers. Mr. Hutson thanked Mr. Felton and his staff for all the work they do.

Commissioner Hutson stated that on November 13, 2018, the Clerk of the Board received an expedited type 2
petition for annexation for one parcel of land totaling 1.00 acres of land from Wadsworth Township to the City of
Wadsworth. The commissioners will review the petition at their regular meeting on December 18, 2018; no public
hearing is required.

Mr. Friedrick moved to go into Executive Session following the Discussion Session to consider the appointment,
employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, and
pending litigation; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.
With no further business to come before the Commissioners, the meeting recessed at 9:49 a.m.

Discussion Session

At 9:51 a.m., the Commissioners began the Discussion Session in the Commissioners’ Conference Room.

Prairie Project

Linda Schneider from the Soil and Water Conservation District distributed and discussed handouts on prairies and pollinator conservation. In many places, habitats have been lost for pollinators. The Soil and Water Conservation District is proposing to plant a prairie of native plants. Ms. Schneider asked for permission to explore this concept and change the use of a section of county-owned land to a prairie. A committee would be formed to determine funding, implementation, and maintenance. The proposed site is from Route 162 and will wrap around the Soil and Water Conservation District. The property is currently maintained by the county and if a prairie was put on the land, it would require less maintenance and potentially save the county money. The prairie would include signage and paths. Commissioner Geissman asked for clarification on the location. Ms. Schneider stated it would wrap around the back of the Soil and Water District and would stop behind the recycling dumpsters on approximately 3 acres. Mrs. Geissman stated that the butterfly gardens are wonderful and are very successful, but she is concerned on the appearance. Ms. Schneider stated that she would be working with Jim Spetz from the Park District and the plants would be customizable, but there would be grass included. Commissioner Hutson inquired about grants for the project. Ms. Schneider stated that there are grants out there and the committee would be looking at options to fund the project. Jim estimated about $2,000–$3,000 for the seeds. Mr. Hutson stated that his concern is the cost of maintenance and who will be responsible for maintaining the prairie. Ms. Schneider stated that the commissioners would not have to maintain it and the committee can work to determine the cost. Jim Spetz stated that cost for basic maintenance is pretty minimal. The biggest maintenance issue he could see is the potential of invasive species. The commissioners agreed that the Soil and Water Conservation District can change the use of the land from a lawn to a prairie. Jim Dieter stated that they do realize it is county land and in the future if the county needs the land for a new facility or different use, they understand. Mr. Hutson noted that they should update the commissioners on the project and Mrs. Geissman requested a map of the property.

Building Permit Software Update

Chris Randles reported that vendor will be training the staff on the new software in December and they expect to go live the second week of January.

Budget Meetings

Mike Pataky reminded the commissioners that he will be meeting with them individually next Tuesday to go over the budget; he will meet with all three commissioners November 30 to hopefully solidify it.

Parking Lot

Scott Miller stated that the parking lot on S. Elmwood is owned by the county, but is not being utilized. The lot in in very poor shape and doesn’t make sense for the county to put money into it. He will determine the zoning and approximate value of the property so the commissioners may determine whether to see if the City of Medina has any interest in it or whether to auction the property.

Sanitary Permitting Package

Scott Miller stated that Sanitary put together a permitting package for their office which ties into their system. They would like to come in and show it to the commissioners next Tuesday after the commissioners’ meeting. Mr. Miller noted that Jonathan Shorie and Jonah Carpenter did a nice job on it. Amy Lyon-Galvin added that they had started with their residential permit program and have since added commercial. It was intended to be user-friendly so that applicants can check the status of their permit.

Commissioners’ Website Update

Scott Miller reported that the commissioners’ website is expected to go live mid-December. It is coming along nicely.

Clerk of Courts/Common Pleas Grant Applications

Mr. Hutson stated that he had a conversation with David Wadsworth; he had submitted a grant to the Ohio Supreme Court for software for the Clerk’s office. Judge Kimbler had also submitted a grant application to the Supreme Court for software – they are in conflict with one another. He had a conversation with Judge Kimbler and he stated that she graciously agreed to withdraw her grant proposal and to sign on David’s grant proposal. He noted that he made it clear to David that he needs to work with the judges on whatever type of software they implement.

Executive Session

At 10:21 a.m., the Commissioners went into the Executive Session that had been voted on earlier. The Executive Session ended at 10:58 a.m.

Adjournment

There being no further business, Mr. Friedrick moved to adjourn the meeting; the motion was seconded by Mrs. Geissman. Roll call showed all commissioners voting AYE. The meeting ended at 10:59 a.m.

RESOLUTIONS PASSED NOVEMBER 20, 2018

  • 18-0898 Resolution proclaiming November 2018 as Adoption Recognition and Recruitment Month
  • 18-0899 Allowing claims and authorizing issuance upon the treasurer in settlement of such list of claims
  • 18-0900 Establishing bridge load limits in Medina County
  • 18-0901 Entering into an agreement with the townships and villages in Medina County to sell materials pursuant to the authority granted in Section 307.15 of the Ohio Revised Code
  • 18-0902 Amending the Annual Appropriation Resolution
  • 18-0903 Amending the 2018 Appropriations Resolution by transferring appropriations
  • 18-0904 Entering into a subrecipient agreement with Medina County Transit to provide fare subsidy transportation services
  • 18-0905 Approval of a lease agreement for office space for the Clerk of Courts Brunswick Auto Title Division
  • 18-0906 Approving a program agreement between the Medina County Office for Older Adults and Healthy Contributions
  • 18-0907 Creation of the Community Development Block Grant Fund FY18 and authorizing appropriations
  • 18-0908 Creation of the Transit Capital FY19 Fund and authorizing appropriations
  • 18-0909 Approving the donation of unneeded surplus from the Medina County ADAMH Board to Alternative Paths, Inc.
  • 18-0910 Allowing expenses of county officials
  • 18-0911 Approving personnel changes for the employees under the jurisdiction of the Medina County Commissioners
  • 18-0912 Authorizing the execution of an agreement with County Commissioners Association of Ohio Service Corporation for a natural gas purchase program
  • 18-0913 Authorizing change order no. 3 for the Liverpool Digester (Medina County WWTP Energy Savings) MCSE #500/00-1.5

All deliberations concerning official business and formal actions by this Board of Commissioners were conducted in an open public meeting this twentieth day of November, 2018.

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