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Board Meeting Minutes, May 1, 2018

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Commissioners’ Meeting

William F. Hutson called the meeting to order at 9:00 a.m. with Adam Friedrick and Patricia G. Geissman present. The meeting opened with the Pledge of Allegiance and a prayer.

The minutes of the April 24, 2018, Commissioners’ meeting and the April 30, 2018, Public Hearing were emailed in advance. Mr. Friedrick moved to approve the minutes; Mrs. Geissman seconded the motion. Mr. Friedrick noted that the day in the Public Hearing minutes should read Monday. Roll call showed all commissioners voting AYE with the amendment.

Highway Engineer Administrative Assistant Doug King presented and reviewed the following resolutions: (1) accepting and awarding the bid for MED-CR97-0.16, the resurfacing of Greenwich Road (CR-97) from Harris Road to SR-3 in Harrisville, Westfield and Guilford townships and in Westfield Center and Seville Villages; (2) finding that public convenience and welfare requires the replacement of Culvert No. 32 on Pawnee Road (C.H. 28) in Spencer Township, Medina County, Ohio and authorizing the Medina County engineer to replace said road; (3) finding that public convenience and welfare requires the replacement of Culvert No. 24 on Abbeyville Road (C.H. 47) in Liverpool Township, Medina County, Ohio and authorizing the Medina County engineer to replace said culvert; (4) finding that public convenience and welfare requires the road improvement project of Smith Road (C.H. 4) in Montville Township, Medina County, Ohio and authorizing the Medina County engineer to replace said road; (5) finding that public convenience and welfare requires the resurfacing of Substation Road (C.H. 38) in Brunswick Hills/Medina townships, Medina County, Ohio; (6) determining the necessity to close Garman Road (C.H. 91) between Avon Lake Road (S.R. 83) and Friendsville Road (C.H. 35); (7) determining the necessity to close Granger Road (C.H. 21) between Weymouth Road (S.R. 33) and Lake Forest Trail (T.H. 846); (8) determining the necessity to close Lester Road (C.H. 56) at the intersection of Elyria Road (S.R. 57); (9) determining the necessity to close Friendsville Road (C.H. 35) between West Salem Road (Wayne C.H. 70) and Garman Road (C.H. 91); and (10) authorizing participation in the ODOT winter contract (018-19) for road salt. Mr. Friedrick moved to approve the ten resolutions; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

The commissioners reviewed the permits issued April 12-18, 2018 and April 19-25, 2018.

Finance Director Mike Pataky presented and reviewed the following resolutions: (1) amending the Annual Appropriation Resolution; (2) revenue adjustments for various funds; (3) cash transfer for various funds; (4) declaring Medina County property as excess property; and (5) allowing expenses of county officials. Mr. Pataky requested payment of the weekly bills in the amount of $736,663.28. Mr. Friedrick moved to approve the five resolutions and to pay the bills; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Human Resources Director Holly Muren presented and reviewed a resolution approving personnel changes for the employees under the jurisdiction of the Medina County commissioners noting that the promotion of Josephine Palmeri-Faba should read “Sanitary” rather than “JFS”. Mr. Friedrick moved to approve the resolution as corrected; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

County Administrator Scott Miller presented and reviewed a resolution authorizing the Clerk of Common Pleas of Medina County to advertise for and enter into a contract for the purchase of software and hardware for a new case management system (CMS) for the Clerk of Courts Legal Division. Mr. Wadsworth explained that his office has been researching this for years and are now officially issuing an RFP. This will allow the ability for electronic filing; the current software does not offer e-filing and e-service. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Sanitary Engineer Amy Lyon-Galvin presented and reviewed a resolution confirming and levying assessments for the property owners’ portion of the cost of constructing the Poe Road Sanitary Sewer Extension No. S-500/00-275.1 in Medina County Sewer District 500. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Planning Director Rob Henwood reported that the next Planning Commission meeting will be held Wednesday, May 2; they will be reviewing a replat in Brunswick Hills (creating a new sublot), a final plat for a subdivision in Wadsworth Township (creating 24 new lots that will be available for sale), and a text amendment in Sharon Township.

Commissioner Hutson presented resolutions commending the following students on graduating from Leadership Medina County, Class of 2018:

Matthew Baker, Michael Costello, Mary Isaac, Suzie Muniak, Michael Stiles, Deborah Boehmke, Maria Davis, Elizabeth Kereszturi, Gregory Nichols, Randilee Suliks, Charlene Bunner, Mark Dieckhoner, Christine Kungli, Andrea Owen Shearer, Jaclyn Taylor, Cornell Carter, Lynn Emmons, Cathy Lance, Michelle Reese, Jackie Vigneault, Brian Charnigo, Todd Gerspacher, Susy Lora, Amy Rutledge, Benjamin Walker, Erin Cline, Patricia Hetkey, Maureen Maxwell, Aaron Sable, Pamela Wheeler, Debra Cordell, Karen Hojnacki, Patrick McDonald, Ann Salek, Tess Yurik, Loretta Cornell, Kevin Honcharuk, Amy McNutt, Freeland Southard, Danica Zeise

Mr. Friedrick moved to approve the resolutions; Mrs. Geissman seconded the motion. There was no discussion. Roll call showed all commissioners voting AYE.

Commissioner Hutson presented and reviewed a resolution commending Darryl J. Kozich for his 41 years of service with Medina County. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. There was no discussion. Roll call showed all commissioners voting AYE.

Mr. Hutson noted that the Clerk of the Board received an Expedited Type 2 petition for one parcel of land totaling 1.7616 acres of land from Westfield Township to the Village of Gloria Glens Park. No public hearing is required.

The commissioners will review the petition at their regular meeting on Tuesday, May 29 at approximately 10:00 a.m. during the regular Commissioners’ meeting. Mr. Hutson encouraged everyone to purchase their Medina County Bicentennial license plates; they are now available. The money that is raised by sales will go to the historical societies in the county. With no further business to come before the Commissioners, the meeting recessed at 9:45 a.m.

Discussion Session

At 9:47 a.m., the Commissioners began the Discussion Session in the Commissioners’ Conference Room.

Presentation Mixed Waste Processing and Sum of All Parts Program

Amy Lyon-Galvin and Jim Skora presented information pertaining to mixed waste processing and the Sum of All Parts Program; a copy of the presentation is being made part of the permanent record. A historical perspective of the Solid Waste District, performance overview and recycling initiatives were discussed. Mrs. Lyon-Galvin provided an update on the status of the request for proposals for a complimentary mixed waste processing solution; she was seeking the commissioners’ support to negotiate with Rumpke of Ohio, Inc. There was discussion regarding how the growth of the drop-off program will be affected if curbside grows within the county. Mr. Skora stated that they haven’t seen these programs go down in numbers noting that the industry has mainly gone to a single-stream format of collection as it is more cost-effective and easier for residents to use. Mr. Hutson stated that we are currently spending about $800,000 per year for the drop-off program and curbside is at no cost to the District.

Mr. Friedrick stated that we are looking at approximately $10/ton to do mixed waste processing. Mr. Skora explained that the $42/ton that is currently being charged by the Solid Waste District includes the transfer, transport and disposal contract, the debt payment and District operations; this is a bargain as there are other Districts charging the same price just for the transfer, transport and disposal portion. The District is an all-in, fully-compliant, Ohio EPA-approved solid waste management district at $42/ton. Mr. Friedrick confirmed that the equipment that needs to be purchased for the commercial mixed waste processing will be at the contractor’s expense and at the end of the ten years, the District would have the option to purchase the equipment. He noted that we are slowly progressing in the direction that we want to be going.

Mr. Hutson asked if there is an estimate if the commercial proposal by Rumpke were to expand to include residential mixed waste processing. Mrs. Lyon-Galvin answered that if we were to include residential mixed waste processing, the tipping fee would be higher than $70/ton.

Mrs. Geissman stated that this process has been different than anything we have done in the past; why not put out an RFP based on the information we have now to see if we can get an even better rate from one of the other three companies. Mrs. Lyon-Galvin answered that she would advise against that as they have followed what legal counsel and the prosecutor’s office had presented as a statute they could follow for a design-build contract.

Paul Barnett explained an example of the City of Kent’s difficulties in obtaining bids for projects and advised against rebidding projects. Mrs. Geissman noted that we have had trouble in the past getting responses. He stated that Brunswick’s council is undecided on curbside recycling and recommended providing a financial incentive for communities to do curbside. Mrs. Lyon-Galvin stated they will be well-positioned to consider ideas like that once his decision is made.

Dan Burlinghaus stated that this is a complex, changing dynamic story that is unfolding and Mrs. Lyon-Galvin has done a great job at explaining it.

Jeff Boylan asked if at $42/ton and we meet all EPA requirements, why would the cities and independent haulers want to pay $10-$12 more per ton while having nothing to offer residential customers. Mrs. Lyon-Galvin noted that a $19/ton cost reduction has already been realized in service they are providing to the communities. They are suggesting that for $9.50/ton, value is added. The commissioners have asked them to deliver a complimentary mixed waste processing solution.

Colin Johnson stated that what Mrs. Lyon-Galvin has been asked to do is to increase recycling and to operate mixed waste. They have gone down this path of researching with the experts and have determined that mixed waste processing is not feasible for the cost structure. She has looked for other opportunities to increase recycling at an affordable rate; he added that she has done an excellent job.

Dan Burlinghaus stated that when looking into the future, there is a growing awareness and concern for environmental impacts. This is taking potentially valuable materials out of the landfill and putting them back into the value stream.

Chuck Calvert expressed concern that we don’t have a comparison with the previous facility operator, so we don’t know what those numbers are. With a 20 percent increase in tipping fees, cities have a high enough concentration that they can go to a curbside program, but you’re not going to get curbside out in the rural areas. This will result in a 20 percent increase in tipping fees to the people in rural Medina County because the haulers have the right to raise their fees if the tipping fee is raised.

Don Johnson stated that at $42/ton, the District is in a good economical spot. There aren’t many mixed waste processing facilities and many are closing. Kimble had incentive to do curbside recycling because the disposal rate had gone down from $61/ton to $42/ton. As the fees go higher, it will take away the incentive to offer curbside recycling. He asked the District to reconsider and leave the fee at $42/ton. Kimble had made a decision not to come into Medina County because of the flow-control and high disposal rate; this shifted when recyclables were no longer flow controlled.

Steve Viny stated that the $61/ton tipping fee included paying for the land, the building, the equipment, the rolling stock and the building next door; that was a 20-yr. finance which was retired as part of the $61. The $19 savings is not 100 percent attributable to the Sum of All Parts. Mrs. Lyon-Galvin answered that $7/ton was the debt retirement for original mortgage on the facility. Mr. Viny further stated that their bid was $44.25/ton; they would have had a lower cost per ton and more recyclables. Having access is not something the county would be forced to go after because they would have a higher recycling rate than what the state requires. Mrs. Lyon-Galvin stated that through this request for qualifications and proposals process and the scores assigned, Rumpke was the highest points earner and is the company they have been directed to negotiate a contract.

The commissioners agreed to have Mrs. Lyon-Galvin continue negotiating with Rumpke.

Port Authority

Scott Miller stated that they have been working on the agreement with the Port Authority for Technology Park to rescind the previous agreement and approve a new agreement giving the Port Authority the authority to market and sell property at Technology Park. The commissioners had no questions.

Adjournment

There being no further business, Mr. Friedrick moved to adjourn the meeting; the motion was seconded by Mrs. Geissman. Roll call showed all commissioners voting AYE. The meeting ended at 11:29 a.m.

RESOLUTIONS PASSED MAY 1, 2018

  • 18-0354-0393 Commending graduates of Leadership Medina County, Class of 2018
  • 18-0394 Commending Darryl J. Kozich for his 41 years of service with Medina County
  • 18-0395 Allowing claims and authorizing issuance upon the treasurer in settlement of such list of claims
  • 18-0396 Accepting and awarding the bid for MED-CR97-0.16, the resurfacing of Greenwich Road (CR-97) from Harris Road to SR-3 in Harrisville, Westfield and Guilford Townships and in Westfield Center and Seville Villages
  • 18-0397 Finding that public convenience and welfare requires the replacement of culvert no. 32 on Pawnee Road (C.H. 28) in Spencer Township, Medina County, Ohio and authorizing the Medina County Engineer to replace said road
  • 18-0398 Finding that public convenience and welfare requires the replacement of culvert no. 24 on Abbeyville Road (C.H. 47) in Liverpool Township, Medina County, Ohio and authorizing the Medina County Engineer to replace said culvert
  • 18-0399 Finding that public convenience and welfare requires the road improvement project of Smith Road (C.H. 4) in Montville Township, Medina County, Ohio and authorizing the Medina County Engineer to replace said road
  • 18-0400 Finding that public convenience and welfare requires the resurfacing of Substation Road (C.H. 38) in Brunswick Hills/Medina Townships, Medina County, Ohio
  • 18-0401 Determining the necessity to close Garman Road (C.H. 91) between Avon Lake Road (S.R. 83) and Friendsville Road (C.H. 35)
  • 18-0402 Determining the necessity to close Granger Road (C.H. 21) between Weymouth Road (S.R. 3) and Lake Forest Trail (T.H. 846)
  • 18-0403 Determining the necessity to close Lester Road (C.H. 56) and the intersection of Elyria Road (S.R.  57)
  • 18-0404 Determining the necessity to close Friendsville Road (C.H. 35), between West Salem Road, (Wayne CH 70) and Garman Road, (CH 91)
  • 18-0405 Authorizing participation in the ODOT winter contract (018-19) for road salt
  • 18-0406 Amending the Annual Appropriation Resolution
  • 18-0407 Revenue adjustments for various funds
  • 18-0408 Cash transfers for various funds
  • 18-0409 Declaring Medina County property as excess property
  • 18-0410 Allowing expenses of county officials
  • 18-0411 Approving personnel changes for the employees under the jurisdiction of the Medina County Commissioners
  • 18-0412 Authorizing the Clerk of Common Pleas of Medina County to advertise for and enter into a contract for the purchase of software and hardware for a new Case Management System (CMS) for the Clerk of Courts legal division
  • 18-0413 Confirming & levying assessments for the property owners’ portion of the cost of constructing the Poe Road sanitary sewer extension no. S-400/00-275.1 in Medina County Sewer District No. 500

All deliberations concerning official business and formal actions by this Board of Commissioners were conducted in an open public meeting this first day of May 2018.

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