Board Meeting Minutes, June 26, 2018

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Commissioners’ Meeting

William F. Hutson called the meeting to order at 9:30 a.m. with Adam Friedrick and Patricia G. Geissman present. The meeting opened with the Pledge of Allegiance and a prayer.

The minutes of the June 19, 2018 meeting were emailed in advance. Mr. Friedrick moved to approve the minutes; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Highway Engineer Administrative Assistant Doug King presented and reviewed the following resolutions: (1) Determining the necessity to close Styx Hill Road (C.H. 119) between Wadsworth Road (C.H. 57) and Yoder Road (T.H. 105). Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

The commissioners reviewed the permits issued June 14-20, 2018.

Finance Director Mike Pataky presented and reviewed the following resolutions: (1) amending the 2018 appropriations resolution by transferring appropriations; (2) expenditure adjustments for various funds; (3) cash transfers for various funds; (4) approval of an early intervention service coordination grant agreement between the Ohio Department of Developmental Disabilities and the Medina County Family and Children First Council for the administration of the county early intervention program; (5) approval of an early intervention local outreach funds agreement between the Ohio Department of Developmental Disabilities and the Medina County Family and Children First Council; and (6) allowing expenses of county officials. Mr. Pataky requested payment of the weekly bills in the amount of $1,572,588.65. Mr. Friedrick moved to approve the six resolutions and to pay the bills; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE. Human Resources Director Holly Muren presented and reviewed the following resolution: (1) approving personnel changes for the employees under the jurisdiction of the Medina County commissioners. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. There was no discussion. Roll call showed all commissioners voting AYE.

County Administrator Scott Miller presented and reviewed the following resolutions: (1) approving an agreement with Security Automation Systems for upgrades at the Medina County Jail; and (2) authorizing the Medina County Sheriff Office to purchase a new vehicle. Mr. Miller stated that this vehicle was not budgeted for, but two vehicles had their engines blow last week and the cost to repair was significant. Mr. Friedrick moved to approve the two resolutions; Mrs. Geissman seconded the motion. There was no further discussion. Roll call showed all commissioners voting AYE.

Soil and Water Conservation District Manager Jeff Van Loon reported that the bee inspector is out performing inspections and is doing well. The board of supervisors has taken action to recommend Jim for appointment to fill the open position for the Queen Ohio fund NRACK Zone 9 Group. The position on the NOACA rural transportation advisory council will be vacant. Mr. Friedrick stated that NOACA requires positions to be appointed for one year and if it is vacant, it stays vacant for the remainder of the year. The position will be filled next year. Mr. Van Loon thanked the commissioners and their staff for their support over the years.

Commissioner Hutson presented and reviewed a resolution commending Jeff Van Loon for his 12 years of service with Medina County. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Transit Director Mike Salamone presented and reviewed a resolution authorizing the execution of an agreement with Proximity Marketing for website design and development. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. There was no further discussion. Roll call showed all commissioners voting AYE.

Mr. Salamone distributed the Medina County Public Transit Report for May 2018. The total year-to-date ridership through May 30, 2018 was 31,640 trips; this included on-demand ridership of 15,339 and fixed-route ridership of 16,281. Ridership has increased from 2017 by 1,904 trips. Total May ridership was 6,619 trips. The cost per passenger trip was $21.63 and the cost per mile was $3.17. Mr. Friedrick asked what the defined a cost per passenger. Mr. Salamone stated that it includesthe operating expense and salary and benefits. Mr. Friedrick inquired if there was a way to track the passenger’s trips. Mr. Salamone stated that on-demand can be tracked while fixedroute is harder to track. There are approximately 2,000 – 3,000 clients in the system. Mr. Hutson noted that ridershi was up for the month. Mr. Salamone reported that the general public and contract ridership has increased due to contracts with local organizations.

Job and Family Services Director Jeff Felton presented and reviewed the following resolutions: (1) authorizing a sub grant agreement for CCMEP TANF Summer Youth Program between Medina County Department of Job and Family Services and Tri-County Jobs for Ohio Graduates; (2) authorizing an agreement for Comprehensive Case Management Program (CCMEP) between Medina County Department of Job and Family Services and Tri- County Jobs for Ohio’s Graduates; (3) authorizing contracts for substitute care of children for Medina County Job and Family Services; and (4) allowing travel expenses of interns who are approved to complete an educational internship with Medina County Job and Family Services. Mr. Friedrick moved to approve the resolutions; Mrs. Geissman seconded the motion. Mr. Friedrick inquired about the number of children in custody. Mr. Felton stated that there are approximately 79 children in custody. Mr. Hutson asked if the monetary figures were covered by grants. Mr. Felton stated that all were covered by grants except for the placement services. The commissioners are responsible for the local share. Roll call showed all commissioners voting AYE.

Public Comment

Beth Schnabel, President of Bike Medina County representing the Bicycle Taskforce, stated that the purpose of the taskforce was to promote safety for bikers and create a network of safe routes in Medina County. The Bicycle Taskforce received a $5,000 grant to buy approximately 40 passage signs. Andy Conrad reviewed the existing designated routes and deemed them as unsafe routes due to high traffic. The Bicycle Taskforce is creating new routes using township roads to link up points of interest. Ms. Schnabel stated that Liverpool and Litchfield Township Trustees approved the signage to be placed along their routes and that Mr. Conrad will evaluate county connector roads to help the committee create a network of routes. The committee is working towards their 501 © 3 designation. Mr. Hutson stated that the City of Medina already has signs posted. Ms. Schnabel stated that the City of Medina was going to replace their current signs with the official ODOT signs.

Curtis Perkins, 5604 Lafayette Road, Medina, questioned when the Central Processing Facility was going to reopen. Mr. Perkins stated that there is a proposal from the Sanitary Engineer to reopen the facility as a commercial industrial waste recycle center. The proposal should not be considered because it does not include residential waste. Medina County residents will pay higher TIP fees to accomplish this. When the facility was built over 25 years ago, it was for recycling of residential, commercial, and industrial waste with the TIP rate being the same for all. Residents have to fend for themselves if they choose to recycle, but will pay a higher rate to dispose of their nonrecyclable trash which results in residents subsidizing the commercial and industrial waste program being proposed and excluding them from recycling. Mr. Perkins urged the commissioners to take these remarks into consideration.

Commissioner Hutson presented and reviewed the following resolutions: (1) appointing and reappointing members to the Alcohol, Drug Addiction, and Mental Health (ADAMH Board); and (2) appointing Frank Festi to serve as the alternate to the Audit Committee. Mr. Friedrick moved to approve the two resolutions; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Commissioner Hutson recognized Medina County Resident, Betsie Keller, with a Certificate of Celebration for turning 100 years old. Commissioner Geissman stated that she was going to present the certificate to her next week. With no further business to come before the Commissioners, the meeting recessed at 10:02 a.m.

Discussion Session

At 10:04 a.m., the Commissioners began the Discussion Session in the Commissioners’ Conference Room.

60 Public Square

Scott Miller stated that renovations on 60 Public Square have begun.

Building Department Technology Updates

Mr. Miller stated that the Building Department received proposals for their technology updates and are in the process of reviewing those.

Space Study

Mr. Miller noted that interviews are tomorrow with architectural firms for the space study at the Courthouse, Administration Building, and the Master Maintenance Plan.

Public Transit for Veterans

Mike Salamone stated that the Medina County Public Transit will enter into an agreement with Veterans Services starting July 1st allowing veterans to ride free. The trial period will be six months and they will evaluate the program. Edward Zackery, Veteran’s Services Director, stated that Veteran’s Services will pay a fixed rate to transit for on-demand service. The veterans will receive their State ID from the recorder’s office and the ID will serve as the bus pass. Commissioner Hutson asked how many veterans they anticipated riding? Mr. Zackery stated that they anticipated a cost of approximately $28,000 for yearly rides. Scott Miller inquired how it would work with the veterans that are also senior citizens who use the Office for Older Adults passes. Mr. Zackery noted that it would be up to the veteran on which service they wanted to use. Mr. Hutson asked if there was a route that goes to the Veterans homes in Lodi. Mr. Salamone stated that there was not a direct route to the veterans’ homes, but there are two weekly routes in Lodi.

Upcoming Grant Submission

Mike Salamone reported that the grant he spoke about last meeting has to be rewritten because the analyst found $250,000 of unused funds. The grant will be submitted this week.

Rumpke Contract Updates

Amy Lyon-Galvin reported that negotiations are still occurring between legal counsels.

Veteran Services Credit Card

Mike Pataky reported that Veterans Services requested a credit card for the department. Edward Zackary stated that hotels for veterans are now all requiring credit cards. The purpose of the credit card is solely for housing veterans in emergency need. Commissioner Hutson stated that job and family services has credit cards with certain limits. Mr. Zackary noted that Mr. Pataky gave him the paperwork with the limits and requirements of the card. Mr. Pataky stated that the final step is a resolution next week. The commissioners were in agreement with Veterans Services receiving a credit card.

Summer Celebration Parade

Commissioner Hutson noted that the bell was in the Summer Celebration Parade in Brunswick and received first place for the best parade theme. The next event the bell will be is on July 4th. Mr. Hutson thanked Judy Barabas for creating the banners and Steven Bastean and the Maintenance Department for their help with the bell.

NASA

Scott Miller stated that July 5th – 7th NASA will have a trailer parked in the parking lot. The public will be able to go through the trailer and an astronaut will be in attendance to speak with the public.

Adjournment

There being no further business, Mr. Friedrick moved to adjourn the meeting; the motion was seconded by Mrs. Geissman. Roll call showed all commissioners voting AYE. The meeting ended at 10:17 a.m.

RESOLUTIONS PASSED JUNE 26, 2018

  • 18-0545 Commending Jeff Van Loon for his 12 years of service with Medina County
  • 18-0546 Allowing claims and authorizing issuance upon the treasurer in settlement of such list of claims
  • 18-0547 Determining the necessity to close Styx Hill Road (C.H. 119) between Wadsworth Road (C.H. 57) and Yoder Road (T.H. 105)
  • 18-0548 Amending the 2018 appropriations resolution by transferring appropriations
  • 18-0549 Expenditure adjustments for various funds
  • 18-0550 Cash transfers for various funds
  • 18-0551 Approval of an early intervention service coordination grant agreement between the Ohio Department of Developmental Disabilities and the Medina County Family and Children First Council for the administration of the county early intervention program
  • 18-0552 Approval of an early intervention local outreach funds agreement between the Ohio Department of Developmental Disabilities and the Medina County Family and Children First Council
  • 18-0553 Allowing expenses of county officials
  • 18-0554 Approving personnel changes for the employees under the jurisdiction of the Medina County Commissioners
  • 18-0555 Approving an agreement with Security Automation Systems for upgrades at the Medina County Jail
  • 18-0556 Authorizing the Medina County Sheriff Office to purchase a new vehicle
  • 18-0557 Authorizing the execution of an agreement with Proximity Marketing for website design and development
  • 18-0558 Authorizing a subgrant agreement for CCMEP TANF Summer Youth Program between Medina County Department of Job and Family Services and Tri-County Jobs for Ohio Graduates
  • 18-0559 Authorizing an agreement for comprehensive case management program (CCMEP) between Medina County Department of Job and Family Services and Tri-County Jobs for Ohio’s Graduates
  • 18-0560 Authorizing contracts for substitute care of children for Medina County Job and Family Services
  • 18-0561 Allowing travel expenses of interns who are approved to complete an educational internship with Medina County Job and Family Services
  • 18-0562 Appointing and reappointing members to the Medina County Alcohol, Drug Addiction and Mental Health (ADAMH) Board
  • 18-0563 Appointing an alternate to the audit committee

All deliberations concerning official business and formal actions by this Board of Commissioners were conducted in an open public meeting this twenty-sixth day of June 2018.

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