Board Meeting Minutes, July 3, 2018

Commissioners’ Meeting

William F. Hutson called the meeting to order at 9:30 a.m. with Adam Friedrick and Patricia G. Geissman present. The meeting opened with the Pledge of Allegiance and a prayer.

The minutes of the June 26, 2018 meeting were emailed in advance. Mr. Friedrick moved to approve the minutes; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Highway Engineer Andy Conrad presented and reviewed the following resolutions: (1) accepting and awarding the bid for the replacement of Culvert No. 24 on Abbeyville Road (C.H. 47) in Liverpool Township, Medina County for the Medina County engineer; (2) accepting and awarding the bid for the replacement of Culvert No. 32 on Pawnee Road (C.H. 28) in Chatham/Spencer Township, Medina County for the Medina County engineer; and (3) accepting and awarding the bid for the improvement of Substation Road (C.H. 38) in Brunswick Hills Township, Medina County for the Medina County engineer. Mr. Friedrick moved to approve the three resolutions; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

The commissioners reviewed the permits issued June 21-27, 2018.

Finance Director Mike Pataky presented and reviewed the following resolutions: (1) amending the Annual Appropriations Resolution; (2) amending the 2018 Appropriations Resolution by transferring appropriations; (3) authorizing the purchase of 6,500 gallons of regular unleaded gasoline for the engineering center; (4) sales tax distribution to the various districts located in Medina County; (5) approval of an agreement for a service coordinator between Medina County Family First Council Early Intervention Program and Medina County Health Department; (5) Approval of an agreement for a service coordinator between Medina County Family First Council Early Intervention Program and Medina County Board of Developmental Disabilities; (6) authorizing the execution of an agreement with Jane Barnett for independent contractor services for the Family First Council; (7) authorizing the execution of an agreement with Jane Barnett for independent contractor services for the Family First Council; (8) approval of an agreement for intake and referral and service coordinator services between Medina County Family First and Catholic Charities of Medina County; (9) accepting an application for the use of a procurement card requested by the Veterans Services office; (10) authorizing expenditures related to a Medina County Public Transit sponsored meeting; (11) declaring Medina County property as excess property; (12) approving the transfer of Medina County inventory between various Medina County offices; and (13) allowing expenses of the Adult Probation Department. Mr. Pataky requested payment of the weekly bills in the amount of $491,410.47. Mr. Friedrick moved to approve the thirteen resolutions and to pay the bills; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Human Resources Director Holly Muren presented and reviewed a resolution approving personnel changes for the employees under the jurisdiction of the Medina County commissioners. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. There was no discussion. Roll call showed all commissioners voting AYE.

County Home Superintendent Joyce Giles stated that in the 1800’s, there were 88 County Homes in Ohio; there are now 23. Of those 23 current County Homes, only 9 are traditional County Homes such as in Medina County. There are currently 47 residents at the County Home and two in the Adult Daycare Program.

Ms. Giles noted that they have two new swings that were generously donated by the family of a resident and they have begun their picnics in the pavilion and bonfires for the summer. The Valley City Garden Club continue to assist maintaining the 43 flowerbeds located on the property. Residents continue to volunteer at Feeding Medina County. She thanked Commissioner Hutson and the directors who volunteered at the Men’s Day Picnic at Buckeye Woods; it was a great success. The HANDS Foundation also provided an ice cream social with entertainment for the residents under the pavilion. The County Home is one of 400 butterfly gardens in Medina County. We are the first county in Ohio to be a wildlife certified community; this is in collaboration with the Soil & Water Conservation District. They also collaborated with the Medina Village Community Orchard Project for fruit tree planting on the property.

She reported that the elevator will be shut down the week of July 16 as it undergoes renovation. They will be working with the Lafayette Fire Department in case there are any emergencies. They have also purchased some new mattresses and ten new air conditioning units. In July, they will be speaking at the Valley City Garden Club, and the next County Home Advisory Council will meet on the 25th.

In answer to a question posed by Commissioner Hutson, Ms. Giles stated that the current capacity of the County Home is 53 residents. It used to house 60 residents, but they have used some of those rooms to create a library and a game room to meet the needs of the residents.

Planning Director Rob Henwood reported that at the next Planning Commission meeting they will be reviewing three final plats that will be making 66 new lots available for sale; they are also reviewing three map amendments for Brunswick Hills Township, Granger and Sharon Townships. They are currently at 205 units approved at preliminary plan and are on track to having similar numbers as last year.

Health Department Krista Wasowski reported that the Medina County Health District is requesting that the commissioners place a .27 mill renewal levy on the November 6, 2018 ballot for the operating needs of the Board of Health. A resolution will be submitted next week. She stated they have a very good relationship with the County and they work very well with the other county departments. The general public is generally surprised to know that they are not a county agency. Levies represent about 44% of their budget; this has actually been reduced over the years.

Mrs. Wasowski stated that their health center is working to become a federally-qualified health center; this would change the reimbursement levels they receive for services they provide to county residents. Commissioner Hutson stated that their recent renovations are wonderful. It is much more inviting and easier to find the services people are looking for.

Mr. Friedrick moved to go into Executive Session for the pending litigation; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

With no further business to come before the Commissioners, the meeting recessed at 9:49 a.m.

Discussion Session

At 9:52 a.m., the Commissioners began the Discussion Session in the Commissioners’ Conference Room.

Rittman Nature Preserve

Commissioner Friedrick introduced Derek Feurstein, the City Manager of Rittman. Mr. Feurstein contacted Mr. Friedrick regarding a letter of support for the Rittman Nature Preserve. Rittman is interested in partnering and working together with Medina County especially in the economic development areas.

Mr. Feurstein thanked the commissioners for their support and stated that Rittman had an old paper mill site that closed down about 12 years ago and has remained vacant. Part of the site will be transformed into an industrial park and the rest is wetlands. They are turning the wetland area into a nature preserve that will have kayaking, canoeing, fishing, and a new trail which will create approximately 28 miles round trip of trails in Rittman. This will be the first metro-park in Wayne County. Mr. Feurstein stated that he wanted to improve the relationship between Rittman and Medina County.

Commissioner Friedrick asked if they have a county parks association. Mr. Feurstein noted that they have a Wayne County Park District. His hope is to have a metro-park system in Wayne County. Scott Miller asked how much of the industrial park is in Medina County. Mr. Feurstein stated that it was all in Wayne County, but they still wanted support from both counties in this project. The presentation to OPWC will be next week and a decision should be made in the fall on whether they received the grant with hopes that the project will be complete by the end of 2019 or early 2020.

Scott Miller commended Rhonda Beck and Megan Holly for their work on re-vamping the commissioner’s newsletter.

Permitting Software for Building Department

Scott Miller stated that the RFQ’s have been received and evaluated for new permitting software for the Building Department. A final decision on the software should occur in the next few weeks and a resolution will be presented in the near future.

60 Public Square

Scott Miller noted that Mike Lyons and he are meeting with the architects for the renovations on 60 Public Square. The prosecutors are expected be moved out by the fall.

Furniture

Scott Miller stated that $160,000 was budgeted for new furniture for the Prosecutor’s office and Adult Probation,
but Westfield Insurance has furniture available for sale. The refurbished furniture can be purchased from them for
approximately $50,000 – $60,000, which is a cost savings of over $100,000. A memo will be sent out to the
departments informing them that the furniture is available if they would like to purchase it.

Tax budget

Mike Pataky noted he is finishing up the tax budget that needs to be passed by next Tuesday. He is preparing a memo for review prior to next week’s meeting.

Week of July 23 Schedule

Mr. Friedrick mentioned that Commissioner Hutson is out the entire week of July 23rd and he may also be out for the meeting scheduled on July 24th. Mr. Friedrick asked if they could schedule the meeting for Monday, July 23rd at 9:30 a.m. Commissioner Geissman stated that she could attend that day.

Senate Bill 135

Commissioner Hutson reported that Senate Bill 135 passed meaning that funds would be available for voting machines purchased from January 2014 forward. Medina County has a base allocation of $205,000 and will share in the balance based on population.

Parades

Mr. Hutson stated that he will be pulling the Bicentennial Bell in the following 4th of July parades: Liverpool, Chippewa, and Medina. The bell can now be rung remotely.

Executive Session

At 10:05 a.m., the Commissioners went into the Executive Session that had been voted on earlier. The Executive Session ended at 10:26 a.m.

Adjournment

There being no further business, Mr. Friedrick moved to adjourn the meeting; the motion was seconded by Mrs. Geissman. Roll call showed all commissioners voting AYE. The meeting ended at 10:26 a.m.

RESOLUTIONS PASSED JULY 3, 2018

18-0564 Allowing claims and authorizing issuance upon the treasurer in settlement of such list of claims
18-0565 Accepting and awarding the bid for the replacement of Culvert No. 24 on Abbeyville Road (C.H. 47) in Liverpool Township, Medina County for the Medina County engineer
18-0566 Accepting and awarding the bid for the replacement of Culvert No. 32 on Pawnee Road (C.H. 28) in Chatham/Spencer Township, Medina County for the Medina County engineer
18-0567 Accepting and awarding the bid for the improvement of Substation Road (C.H. 38) in Brunswick Hills Township, Medina County for the Medina County engineer
18-0568 Amending the annual appropriation resolution
18-0569 Amending the 2018 appropriations resolution by transferring appropriations
18-0570 Authorizing the purchase of 6,500 Gallons of regular unleaded gasoline for the engineering center
18-0571 Sales tax distribution to the various districts located in Medina County
18-0572 Approval of an agreement for a service coordinator between Medina County Family First Council Early Intervention Program and Medina County Health Department
18-0573 Approval of an agreement for a service coordinator between Medina County Family First Council Early Intervention Program and Medina County Board of Developmental Disabilities
18-0574 Authorizing the execution of an agreement with Jane Barnett for independent contractor services for the Family First Council
18-0575 Approval of an agreement for intake and referral and service coordinator services between Medina County
Family First and Catholic Charities of Medina County
18-0576 Accepting an application for the use of a procurement card requested by the Veterans Services Office
18-0577 Authorizing expenditures related to a Medina County Public Transit sponsored meeting
18-0578 Declaring Medina County property as excess property
18-0579 Approving the transfer of Medina County inventory between various Medina County offices
18-0580 Allowing expenses of the Adult Probation Department
18-0581 Approving personnel changes for the employees under the jurisdiction of the Medina County Commissioners

All deliberations concerning official business and formal actions by this Board of Commissioners were conducted in an open public meeting this third day of July 2018.

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