Board Meeting Minutes, July 10, 2018

Commissioners’ Meeting

William F. Hutson called the meeting to order at 9:30 a.m. with Adam Friedrick and Patricia G. Geissman present. The meeting opened with the Pledge of Allegiance and a prayer.

The minutes of the July 3, 2018 meeting were emailed in advance. Mr. Friedrick moved to approve the minutes; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

Highway Engineer Administrative Assistant Doug King presented and reviewed a resolution accepting and awarding the bid for C.H. 4 Smith Road Improvement Project for the Medina County Engineer. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

The commissioners reviewed the permits issued June 28-July 4, 2018.

Finance Director Mike Pataky presented and reviewed the following resolutions: (1) amending the Annual Appropriations Resolution; (2) amending the 2018 Appropriations Resolution by transferring appropriations; (3) revenue adjustments of interest income to various funds; (4) revenue adjustment for the General Bond Retirement Fund and the General Fund; (5) authorizing cash transfer for the County Home Levy Fund; (6) authorizing the county auditor to transfer funds from various county department accounts to the Medina County Print Shop Revenue line item; (7) creation of the Drug Task Force Ohio Drug Law Enforcement FY17 Fund and authorizing appropriations; (8) approving the submission of a U.S. Department of Transportation Federal Transit Administration Grant application; (9) adoption of the 2019 Tax Budget; and (10) allowing expenses of county officials. Mr. Pataky requested payment of the weekly bills in the amount of $3,544,204.68. Mr. Friedrick moved to approve the ten resolutions and to pay the bills; Mrs. Geissman seconded the motion. Roll call showed all commissioners voting AYE.

County Administrator Scott Miller presented and reviewed the following resolutions: (1) proceeding with the submission of question of levying a renewal tax in excess of the ten mill limitation for the purpose of meeting the expenses of the Medina County Combined General Health District Program to provide an adequate amount for the necessary requirements of the district, to provide the Board of Health with sufficient funds to carry out such health programs, pursuant to Sections 5705.03, 5705.191 and 3709.29 of the Ohio Revised Code, on the November 6, 2018 ballot; and (2) authorizing a legal services agreement with Eastman & Smith, Ltd. Mr. Friedrick moved to approve the two resolutions; Mrs. Geissman seconded the motion. There was no discussion. Roll call showed all commissioners voting AYE.

Sanitary Engineer Amy Lyon-Galvin presented and reviewed a resolution authorizing the sanitary engineer to obtain easements for various sanitary sewer and water improvement projects. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. There was no discussion. Roll call showed all commissioners voting AYE.

Chief Building Official Chris Randles presented and reviewed a resolution accepting proposals for community development software. Mr. Friedrick moved to approve the resolution; Mrs. Geissman seconded the motion. There was no discussion. Roll call showed all commissioners voting AYE.

Commissioner Hutson stated that two regular annexations had been filed with the commissioners’ office on July 9, 2018. The first annexation is for 0.8432 acres from Brunswick Hills Township to Brunswick City and the second annexation is for 25.0 acres also from Brunswick Hills Township to Brunswick City. Both annexations are scheduled for review September 25, 2018 at approximately 10:30 a.m.

With no further business to come before the Commissioners, the meeting recessed at 9:38 a.m.

Discussion Session

At 9:40 a.m., the Commissioners began the Discussion Session in the Commissioners’ Conference Room.

County Shared Services

Job and Family Services Director Jeff Felton presented the Shared Services MOU with Ashtabula County and in the future Lorain County and Trumbull County. The purpose of the shared services is to allow individuals to apply for Medicaid over the phone. For example, an individual can call the hotline that would be answered by an employee from Medina or Ashtabula County to process their application over the phone. Lorain County is joining once they have a phone system that allows for direct extensions. Trumbull County will not be live until August. Mr. Felton noted that Belmont County is not participating in shared services because the individuals who walk into the office may not get the same level or speed of service compared to those that called. The walk-in process is slower due to the back and forth that goes on between the employee and individual to gather all the necessary information to process an application. The phone system speeds up the process through gathering all information during one phone call when the individual is available. Mr. Friedrick asked if there would be a similar MOU with Lorain an Trumbull. Mr. Felton stated that it is the same MOU with each of the counties. Mr. Friedrick asked how this will affect Medicaid fraud. Mr. Felton stated that the majority of fraud is provider-driven fraud. Mr. Hutson asked if the calls will just be routed to employees and not through a centralized calling center. Mr. Felton answered that the calls would be routed and that they would base the staff hours on the number of applications the county receives. Mr. Hutson asked if there was a budget impact; Mr. Felton stated it would be budget neutral. The phone number is a state wide Medicaid number and the program will start Thursday July 12. Mrs. Geissman asked how many requests per month are received for Medicaid. In a week there are approximately 50 requests for new Medicaid or renewals. In June, there were at least 500 renewals.

Electronic Data Management System

Mr. Felton stated that the Electronic Data Management System will go live in the beginning of the year to allow case workers to access documents in the field.

Solid Waste District

Amy Lyon-Galvin noted that the next meeting of the Solid Waste Policy Committee will be held Thursday, July 12 at 9:30 a.m. Updates on the various District programs will be provided including the yard waste and household hazardous waste programs.

Regarding contract negotiations with Rumpke, Amy explained that they are down to the last few points. She hopes to have a presentation and a resolution for the commissioners prior to the end of July.

Smoke Testing

Amy reported that their line maintenance division is smoke testing the sanitary sewers on Friendship Street. She explained that this is done when they receive complaints about flooding. The smoke blows through the sewer above the water in the sewer line and will detect issues.

Commissioner Hutson recognized and thanked Megan Holly on the excellent commissioners’ newsletter.

Bicentennial Events

Judy Barabas reported that a lot of bicentennial activities occurred over the past week. Arts Week, Chatham Township, and Medina Township have events going on this week. She encouraged people to look at the Medina County’s Bicentennial website. Mr. Hutson stated that the bell will be in the Chatham parade on Friday; Commissioners Geissman and Friedrick will also be in attendance.

Adjournment

There being no further business, Mr. Friedrick moved to adjourn the meeting; the motion was seconded by Mrs. Geissman. Roll call showed all commissioners voting AYE. The meeting ended at 10:09 a.m.

RESOLUTIONS PASSED JULY 10, 2018

18-0582 Allowing claims and authorizing issuance upon the treasurer in settlement of such list of claims
18-0583 Accepting and awarding the bid for C.H. 4 Smith Road Improvement Project for the Medina County engineer
18-0584 Amending the Annual Appropriation Resolution
18-0585 Amending the 2018 Appropriations Resolution by transferring appropriations
18-0586 Revenue adjustments of interest income to various funds
18-0587 Revenue adjustment for the General Bond Retirement Fund and the General Fund
18-0588 Authorizing cash transfer for the County Home Levy Fund
18-0589 Authorizing the county auditor to transfer funds from various county department accounts to the Medina County Print Shop revenue line item
18-0590 Creation of the Drug Task Force Ohio Drug Law Enforcement FY17 Fund and authorizing appropriations
18-0591 Approving the submission of a U.S. Department of Transportation Federal Transit Administration Grant application
18-0592 Adoption of the 2019 Tax Budget
18-0593 Allowing expenses of county officials
18-0594 Resolution to proceed with the submission of the question of levying a renewal tax in excess of the ten mill limitation for the purpose of meeting the expenses of the Medina County Combined General Health District Program to provide an adequate amount for the necessary requirements of the district, to provide the Board of Health with sufficient funds to carry out such health programs, pursuant to sections 5705.03, 5705.191 and 3709.29 of the Ohio Revised Code, on the November 6, 2018 ballot
18-0595 Authorizing a legal services agreement with Eastman & Smith, Ltd.
18-0596 Authorizing the sanitary engineer to obtain easements for various sanitary sewer and water improvement projects
18-0597 Accepting proposals for Community Development Software

All deliberations concerning official business and formal actions by this Board of Commissioners were conducted in an open public meeting this tenth day of July 2018.

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