Board Meeting Minutes, December 11, 2018

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Commissioners’ Meeting

William F. Hutson called the meeting to order at 9:30 a.m. with Adam Friedrick present; Patricia G. Geissman was unable to attend. The meeting opened with the Pledge of Allegiance and a prayer.

The minutes of the December 4, 2018 meeting were emailed in advance. Mr. Friedrick moved to approve the minutes; Mr. Hutson seconded the motion. Roll call showed both commissioners voting AYE.

Assistant Highway Engineer Josh Wolf presented and reviewed a resolution approving the final change order to the contract for the 2018 Medina County Pavement Planing and Repair between Melway Paving Company and the Medina County Board of Commissioners. Mr. Friedrick moved to approve the resolution; Mr. Hutson seconded the motion. Roll call showed both commissioners voting AYE.

The commissioners reviewed the permits issued November 29-December 5, 2018.

Finance Director Mike Pataky presented and reviewed the following resolutions: (1) amending the Annual Appropriation Resolution; (2) amending the 2018 appropriations resolution by transferring appropriations; (3) revenue adjustments for various funds; (4) revenue adjustments of interest income for various funds; (4) revenue adjustments for the sale of surplus county property; (5) authorizing the county auditor to transfer funds from various county department accounts to the Medina County Print Shop revenue line item; (6) authorizing the county auditor to transfer funds from various county department accounts to the Gasoline Rotary Fund; (7) authorizing the county auditor to transfer funds from the JFS Children Services IV-E Fund (0050) to the JFS Public Assistance Fund (0120) for Children Services (IVE) administrative expenditures; (8) authorizing the county auditor to transfer funds from the JFS Children Services SCPA Fund (0050) to the JFS Public Assistance Fund (0120) for SCPA administration expenditures; (9) authorizing the county auditor to transfer funds from the county general fund (0010) to the Public Assistance Fund (0120) for the non-allocated portion of child welfare expenditures; (10) approval of a Revolving Loan Fund Administration Agreement with the Ohio Department of Development; (11) approving a contract for the provision of dental services at the Medina County Jail; (12) accepting and awarding bids for diesel fuel at the Highway Garage; and (13) allowing expenses of county officials. Mr. Pataky requested payment of the weekly bills in the amount of $1,006,502.72. Mr. Friedrick moved to approve the thirteen resolutions and to pay the bills; Mr. Hutson seconded the motion. Roll call showed both commissioners voting AYE.

Human Resources Assistant Nicole Lee presented and reviewed the following resolutions: (1) approving personnel changes for the employees under the jurisdiction of the Medina County commissioners; (2) revising the commissioner’s employment manual; and (3) amending the Table of Organization for the Maintenance Department. Mr. Friedrick moved to approve the three resolutions; Mr. Hutson seconded the motion. Mr. Hutson stated that Ryan Goff prepared the driving policy and did a nice job; it was needed. Roll call showed both commissioners voting AYE.

County Administrator Scott Miller presented and reviewed a resolution approving a software service agreement with Tyler Technologies, Inc. for the upgrade of the county’s financial management, payroll and human resources software. Mr. Friedrick moved to approve the resolution; Mr. Hutson seconded the motion. Roll call showed both commissioners voting AYE.

Assistant Sanitary Engineer Jeremy Sinko presented and reviewed the following resolutions: (1) authorizing Change Order No. 1 for the 2017 Home Sewage System Replacement Project Contract A; and (2) establishing public hearings for the consideration of recommended amendments to charges and fees imposed at the Medina County Solid Waste Management District Facility. Mr. Friedrick moved to approve the two resolutions; Mr. Hutson seconded the motion. Mr. Hutson asked if the second resolution is only for the purpose of setting public hearing dates, Mr. Sinko confirmed. Roll call showed both commissioners voting AYE.

Office for Older Adults Director Laura Toth reported that reviewed a summary of their grant services through October noting that they are doing very well. The City of Medina passed a resolution on December 10 to contribute $20,000 for 2019; they did this in 2018 also. Those monies are used directly toward the citizens who reside in the City of Medina who are receiving services from the Office for Older Adults particularly meal and transit services. She stated that she is very appreciative that Council chose to contribute again. Mrs. Toth reported that Medicare Open Enrollment concluded last Friday and they are now gearing up for their AARP tax appointment scheduling which will begin toward the end of January and will take place at the Medina and Brunswick branches of the library.

Mrs. Toth reviewed their upcoming party schedule. Events include cookie decorating, piano playing by Treasurer Burke, ornament making, a cooking class and a Christmas celebration lunch which will feature the New Day Singers. On Friday, December 28th they will be hosting their “Noon Year’s Day” party which include entertainment by Frank & Dean. Reservations may be made by contacting their office. Mrs. Toth also noted that Home Instead Senior Care is offering home delivered meals on Christmas Day to any senior and their caregivers.

She thanked Commissioner Friedrick; he has been great to work with. Mr. Friedrick noted that his sister-in-law had needed some help from Office for Older Adults; Laura and Sean were extremely helpful in helping her work through the Medicare process.

MCDAC Director Brian Nowak reported that December 8 the Medina Breakfast Kiwanis Club hosted their Christmas party for children in the community; they invited the Drug Abuse Commission to take part and they were honored to attend. They provided the children with their own personalized placemat which focuses on healthy habits. He also reported that the Drug Abuse Commission has updated their website with a more fresh and modern look. The website lists all of the drug enforcement, prevention and treatment programs that are currently funded by the Anti-Drug Levy and also included information on alcohol, tobacco and other drugs, as well as a great resource for locating drug treatment services in and around Medina County.

Mr. Nowak stated that a group of researchers felt that in order to determine the most dangerous drug, you had to look at many factors including effects on the individual, the family, society, economy and others. The ranked 20 different drugs based on these factors and the top four most dangerous drugs were found to be methamphetamine, crack cocaine, heroin, and alcohol with alcohol being the most dangerous drug in the world. He reported that from Christmas Day through New Year’s Day every year, 300 people in this country will die as a result of drunk driving.

County Home Superintendent Joyce Giles reported that the County Home currently has 44 residents; their 45th person is being admitted tomorrow. They currently have three people in the adult daycare program intermittently.

In answer to a question my Mr. Hutson, Ms. Giles stated that their maximum capacity is 53, however, she prefers not to go over 50 due to space issues. Everyone has gone through the flu clinic and they are working with residents to obtain birth certificates. She noted events they have participated in including visits to the rec center three times a week, a veterans program, volunteering at Feeding Medina County, and Salvation Army programs including bell ringing. Ms. Giles stated that they have donation money that is usually from families that live within our communities and those that have a resident in the County Home. They were fortunate with one of their families this year and are putting the money into renovating the beauty shop. The Activity Room’s bathrooms are also receiving an update.

Administration participated in a dementia workshop series in Wadsworth. Ms. Giles stated that she attended the County Home Association Annual Conference. She noted that there are only 23 county homes left in the State of Ohio and of those, many have converted to Medicare/Medicaid facilities. There are very few left that are traditional county homes. They will be participating in the Wood County Historical Society this summer which will be featuring the county homes. She then reviewed the capital improvements planned for 2019 including the bathrooms, basement flooring, phase 2 of the elevator and cameras inside and outside of the building. She noted that their holiday party will be held Thursday evening.

Commissioner Hutson presented and reviewed the following resolutions: (1) commending Cheryl Mason for her 28 years of service with Medina County Job & Family Services; (2) commending Donald G. Simmons; (3) appointing a member to the Medina County Port Authority; (4) appointing a member to the Medina County Advisory Council on Aging; and (5) amending the designation of legal holidays for 2019. Mr. Friedrick moved to approve the five resolutions; Mr. Hutson seconded the motion. Roll call showed all commissioners voting AYE.

Commissioner Hutson noted that on November 6, 2018, the Clerk of the Board received a Petition for Detachment of 8.2908 acres of land to be detached from the City of Medina to the Township of Lafayette. The hearing for the petition had been previously scheduled for December 18, 2018. The hearing has been rescheduled to January 22, 2019 at 9:00 a.m. in the Commissioners’ Hearing Room.

Commissioner Hutson stated that a new C1-C2 liquor license permit for Ecophant LLC DBA Ecophant Medina had been received from the Ohio Division of Liquor Control. With no further business to come before the Commissioners, the meeting recessed at 9:59 a.m.

Discussion Session

At 10:00 a.m., the Commissioners began the Discussion Session in the Commissioners’ Conference Room.

Budget

Scott Miller stated that the budget is finalized and will be voted on next Friday. There was a request by Adult Probation for additional funding for the Recovery Center. The county’s commitment ends this summer and they inquired about the possibility of assisting them in 2019. Commissioner Friedrick noted that it meets a need within the community, especially for those who need assistance before they are arrested; this is the niche that the Recovery Center offers. Mr. Friedrick stated that he believes the county should figure out how to support the Recovery Center moving forward and Veronica had approached him about a month or two ago about having this discussion. Since then, Mr. Friedrick has been asked to serve on the Recovery Center’s board next year and anytime this comes to a vote, he will recuse himself due to conflict of interest. He believes it is something they should support. Commissioner Hutson stated that he thinks it is a good program from what he knows of it, but he has not seen any documentation on the results, activities they are completing, or the people they are helping. Mr. Hutson stated that MCDAC and the ADAMH Board are focused on these issues within the county, and he believes that if the county provides funding to anyone, it should be to these two departments to decide if additional funding should go to the program. Mr. Hutson explained that he is not saying no, but he would like to see more information to make sure the investment is seeing the results that the county and organization expects. Mr. Miller stated that he will request information from Veronica for next Tuesday.

Mobile Device Management

Mike Pataky stated that he had a meeting with Lowell Filak and a Verizon Representative regarding cell phones because Data Board is requiring a management protocol on mobile devices. Verizon offers a Mobile Device Management (MDM) that adds $2.25 per device per month. This allows the county greater security with mobile devices and the ability to access the device remotely to monitor and manage the devices. Mr. Pataky stated that if they went outside of Verizon, it would cost the county double for each device. The agreement for the MDM is currently being reviewed by the Prosecutor’s office. They are currently looking at 48 phones, but that does not include the flip phones that will age out. Mr. Hutson stated that it is well worth it for security and an appropriate standard to have to manage devices.

Update on Facility Task Force

Stan Sheetz asked for an update on the Facility Task Force. Commissioner Hutson noted that they are hoping to have recommendations in January. Preliminary data is being updated and a conceptual design is being worked on. A public meeting or two will be had to share the information with the public.

Prosecutor’s Move

Stan Sheetz inquired about the Prosecutor’s move to 60 Public Square. Commissioner Hutson stated that the building will not affect the courthouse size and will be ready by the end of January. Scott Miller stated that January 18 is the completion date. Mr. Hutson noted that the current Prosecutor’s space will be renovated for Adult Probation.

Parking Deck

Stan Sheetz asked if the parking deck issue has been resolved with the City. Commissioner Hutson noted that it is still being worked on and is in the essence of a forbearance agreement and has provisions to work towards a joint courthouse.

Detachment

Stan Sheetz asked if the County has heard from the City in regards to his detachment. Rhonda Beck stated that it was moved because City Council has not had a chance to vote on it and will not be meeting the rest of the year. Commissioner Friedrick asked what they were voting on; Mrs. Beck answered that they are voting on consent. Commissioner Hutson noted that there has been information sent to Council to evaluate, but it has not been scheduled for a vote. If the January date does not work, it can be changed again. Mr. Sheetz stated that he will check his schedule. Mr. Hutson stated that the City has to consent because it is what the statute says.

Adjournment

There being no further business, Mr. Friedrick moved to adjourn the meeting; the motion was seconded by Mrs. Geissman. Roll call showed all commissioners voting AYE. The meeting ended at 10:17 p.m.

RESOLUTIONS PASSED DECEMBER 11, 2018

  • 18-0945 Commending Cheryl Mason for her 28 years of service with Medina County Job and Family Services
  • 18-0947 Allowing claims and authoring issuance upon the treasurer in settlement of such list of  laims
  • 18-0946 Resolution commending Donald G. Simmons
  • 18-0948 Authorizing the Change Order Number 1 Final to the contract for the 2018 Medina County Pavement Planing and Repair between Melway Paving Company and the Medina County Board of Commissioners
  • 18-0949 Amending the Annual Appropriation Resolution
  • 18-0950 Amending the 2018 Appropriations Resolution by transferring appropriations
  • 18-0951 Revenue adjustments of interest income to various funds
  • 18-0952 Revenue adjustments for the sale of surplus county property
  • 18-0953 Authorizing the county auditor to transfer funds from various county department accounts to the Medina County Print Shop revenue line item
  • 18-0954 Authorizing the county auditor to transfer funds from various county department accounts to the Gasoline Rotary Fund
  • 18-0955 Authorizing the county auditor to transfer funds from the JFS Children Services IV-E Fund (0050) to the JFS Public Assistance Fund (0120) for Children Services (IVE) administrative expenditures
  • 18-0956 Authorizing the county auditor to transfer funds from the JFS Children Services SCPA Fund (0050) to the JFS Public Assistance Fund (0120) for SCPA administration expenditures
  • 18-0957 Authorizing the county auditor to transfer funds from the County General Fund (0010) to the Public Assistance Fund (0120) for the non-allocated portion of child welfare expenditures
  • 18-0958 Approval of a Revolving Loan Fund Administration Agreement with the Ohio Department of Development
  • 18-0959 Approving a contract for the provision of dental services at the Medina County Jail
  • 18-0960 Accepting and awarding bids for diesel fuel at the Highway Garage
  • 18-0961 Allowing expenses of county officials
  • 18-0962 Approving personnel changes for the employees under the jurisdiction of the Medina County Commissioners
  • 18-0963 Revising the Commissioners’ Employment Manual
  • 18-0964 Amending the Table of Organization for the Maintenance Department
  • 18-0965 Approving a Software as a Service Agreement with Tyler Technologies, Inc. for the upgrade of the County’s Financial Management, Payroll and Human Resources software
  • 18-0966 Approving Change Order No. 1 for the 2017 Home Sewage System Replacement Project Contract A
  • 18-0967 Establishing public hearings for the consideration of recommended amendments to charges and fees imposed at the Medina County Solid Waste Management District Facility
  • 18-0968 Appointing a member to the Medina County Port Authority
  • 18-0969 Appointing a member to the Medina County Advisory Council on Aging
  • 18-0970 Amending the designation of Legal Holiday for 2019

All deliberations concerning official business and formal actions by this Board of Commissioners were conducted in an open public meeting this eleventh day of December, 2018.

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